# Create a Payment Run

Group payable invoices into a single payment run, download the bank payment request, and mark the run as settled once paid.

URL: https://www.procureflow.ai/docs/finance/create-payment-run



<Callout type="info" title="Who can use this?">
  Available to <GuideRole>Finance Manager</GuideRole> users only. Buyers, approvers, and other roles do not have access to Payment Runs.
</Callout>

<Steps>
  <Step>
    Open Payment Runs [#open-payment-runs]

    From the **Orders & Invoices** section in the left sidebar, click **Payment Runs**.

    The list shows all payment runs for your organisation with their reference number, status, and dates.

    <GuideScreenshot src="/docs/screenshots/finance/create-payment-run/01.png" alt="Payment Runs list page" caption="Step 1: Payment Runs list showing existing runs with Paid, Pending, and Voided statuses" />
  </Step>

  <Step>
    Click Create Payment Run [#click-create-payment-run]

    Click the **Create Payment Run** button in the top-right corner to open the creation form.

    Only invoices that have completed 3-way matching (**MATCHED** status) and are not yet on another run appear here.

    <GuideScreenshot src="/docs/screenshots/finance/create-payment-run/02.png" alt="Create Payment Run form" caption="Step 2: Create Payment Run form with payable invoices list" />
  </Step>

  <Step>
    Filter invoices by due date [#filter-invoices-by-due-date]

    Use the **Due on or before** filter to scope the run. The **+14d** preset is selected by default, showing invoices due within the next 14 days. The other presets are **+7d**, **+28d**, **All**, or a **Custom** date.

    All invoices matching the filter are auto-selected.

    <GuideScreenshot src="/docs/screenshots/finance/create-payment-run/03.png" alt="Due date filter presets" caption="Step 3: Due date filter presets; invoices are auto-selected when the filter changes" />

    <GuideTip>
      **Tip:**

       Finance teams typically run 

      **+14d**

       or 

      **+28d**

       to catch all invoices approaching their due date in one batch.
    </GuideTip>
  </Step>

  <Step>
    Review and adjust invoice selection [#review-and-adjust-invoice-selection]

    All invoices within the filter are pre-ticked.

    Uncheck any invoice you want to exclude from this run (for example, invoices under dispute or those your bank requires to be batched separately).

    The sticky bar at the bottom shows the running total and invoice count.

    <GuideNote>
      **Note:**

       You must select at least one invoice before the 

      **Create Payment Run**

       button becomes active.
    </GuideNote>
  </Step>

  <Step>
    Confirm creation [#confirm-creation]

    Click **Create Payment Run** in the sticky bar at the bottom of the screen.

    The selected invoices are immediately locked: they cannot be added to another run while this one is pending. You are redirected to the run detail page.

    <GuideWarning>
      **Important:**

       If you need to release an invoice, you can remove it from the run on the detail page, or void the entire run.
    </GuideWarning>
  </Step>

  <Step>
    Review the payment run detail [#review-the-payment-run-detail]

    The detail page shows:

    * The run reference number (e.g. **PAY-260700000017**)
    * Its **Pending** status
    * The invoices included
    * Action buttons along the top

    From here you can download exports, mark the run as paid, or void it.

    <GuideScreenshot src="/docs/screenshots/finance/create-payment-run/04.png" alt="Payment run detail page" caption="Step 6: Payment run detail page in Pending state with action buttons" />
  </Step>

  <Step>
    Download the payment request [#download-the-payment-request]

    From the run detail page you have two export options:

    * Click **Download payment request** to export a CSV file you can upload to your bank's payment portal.
    * Click **Download 3-way match pack** to download a ZIP of the supporting documents (PO, goods receipt, and invoice) for each line item.

    <GuideTip>
      **Tip:**

       Send the 3-way match pack to your finance controller or auditor as evidence before making the bank transfer.
    </GuideTip>
  </Step>
</Steps>