# Mark a Payment Run as Paid

Once the bank transfer is complete, settle all invoices in a pending run by uploading proof of payment and marking it as paid.

URL: https://www.procureflow.ai/docs/finance/mark-payment-run-as-paid



<Callout type="info" title="Who can use this?">
  Available to <GuideRole>Finance Manager</GuideRole> users only. Buyers, approvers, and other roles do not have access to Payment Runs.
</Callout>

<Steps>
  <Step>
    Open the payment run and click Mark as Paid [#open-the-payment-run-and-click-mark-as-paid]

    Settle a pending run from its detail page:

    1. Go to **Orders & Invoices › Payment Runs**.
    2. Open the run you want to settle. It must be in **Pending** status.
    3. Click **Mark as Paid** in the top-right action area.

    The confirmation dialog opens.

    <GuideScreenshot src="/docs/screenshots/finance/mark-payment-run-as-paid/01.png" alt="Mark as Paid dialog" caption="Step 1: Payment run detail page in Pending state; click Mark as Paid to open the confirmation dialog" />

    <GuideNote>
      **Note:**

       Depending on your organisation's settings, proof of payment may be required before the run can be settled.
    </GuideNote>
  </Step>

  <Step>
    Upload proof of payment [#upload-proof-of-payment]

    Add your proof of payment. Upload it one of two ways:

    * Drag and drop your bank remittance advice or transfer confirmation into the upload area.
    * Click the upload area to browse for the file.

    Accepted formats are **PDF, JPG, or PNG** up to 5 MB.

    Once attached, the file chip appears and the form is ready to submit.

    <GuideScreenshot src="/docs/screenshots/finance/mark-payment-run-as-paid/02.png" alt="Proof of payment file attached" caption="Step 2: Proof of payment file attached and ready to submit" />

    <GuideWarning>
      **Important:**

       Clicking 

      **Mark as Paid**

       cannot be undone. Every invoice in the run will be settled and any linked payment milestones will be closed.
    </GuideWarning>
  </Step>

  <Step>
    Payment run marked as Paid [#payment-run-marked-as-paid]

    The run is now settled:

    * The run status changes to **Paid**.
    * The paid date is stamped on the record.
    * The proof of payment attachment is saved against the run.
    * All invoices in the run are now settled.
    * The run is read-only.

    <GuideScreenshot src="/docs/screenshots/finance/mark-payment-run-as-paid/03.png" alt="Payment run with Paid status" caption="Step 3: Completed payment run showing the Paid badge and paid date" />

    <GuideTip>
      **Tip:**

       You can return to any completed run at any time to download the payment request CSV or the 3-way match pack ZIP for auditing purposes.
    </GuideTip>
  </Step>
</Steps>