# Create GR for a Supplier

Record the delivery of goods or services for a buyer-managed vendor and optionally attach the invoice.

URL: https://www.procureflow.ai/docs/goods-receipt/create-goods-receipt



<Callout type="info" title="Who can use this?">
  Available to <GuideRole>Procurement Buyer</GuideRole>, <GuideRole>Procurement Admin</GuideRole>, and <GuideRole>Admin</GuideRole>. The supplier must be a buyer-managed (non-self-service) vendor, and the PO must have been accepted.
</Callout>

<Steps>
  <Step>
    Open the Purchase Order [#open-the-purchase-order]

    Open the PO detail page.

    The buyer-managed banner should show the **Upload Invoice** and **Create Goods Receipt** buttons. These are available once the PO has been accepted on the supplier's behalf.

    <GuideScreenshot src="/docs/screenshots/goods-receipt/create-goods-receipt/01.png" alt="Buyer-managed banner with Create Goods Receipt" caption="Step 1: Buyer-managed banner after PO acceptance, showing the Create Goods Receipt button" />
  </Step>

  <Step>
    Click Create Goods Receipt [#click-create-goods-receipt]

    Click **Create Goods Receipt** in the buyer-managed banner.

    The Create Goods Receipt dialog opens showing two steps: **Delivery Details** and **Invoice Details**.

    <GuideScreenshot src="/docs/screenshots/goods-receipt/create-goods-receipt/02.png" alt="Create Goods Receipt dialog open" caption="Step 2: Create Goods Receipt dialog, Step 1: Delivery Details" />
  </Step>

  <Step>
    Select delivered items and set quantities [#select-delivered-items-and-set-quantities]

    In **Step 1: Delivery Details**, record what was delivered:

    1. Tick the checkbox for each item that was delivered.
    2. Adjust the quantity if only a partial delivery was made. The quantity field defaults to the remaining open quantity.

    <GuideScreenshot src="/docs/screenshots/goods-receipt/create-goods-receipt/03.png" alt="GR dialog with item checked and quantity set" caption="Step 3: Item checked with delivery quantity set and proof of delivery attached" />

    <GuideNote>
      **Partial delivery:**

       You can record a quantity less than the open quantity. The remaining quantity stays open for a future GR.
    </GuideNote>
  </Step>

  <Step>
    Upload Proof of Delivery [#upload-proof-of-delivery]

    Still on Step 1, upload the proof of delivery document using the **Upload Proof of Delivery** dropzone. Accepted formats are PDF, PNG, and JPEG (max 5 MB).

    Click or drag-and-drop the file to attach it.

    <GuideScreenshot src="/docs/screenshots/goods-receipt/create-goods-receipt/04.png" alt="GR dialog with POD file attached" caption="Step 4: Proof of delivery document attached to the goods receipt" />
  </Step>

  <Step>
    Click Next to proceed to invoice step [#click-next-to-proceed-to-invoice-step]

    Click **Next**. Step 2 shows the optional **Invoice Details** section.

    Choose whether to include an invoice with this delivery:

    * Toggle **Include Invoice** on to submit an invoice together with this delivery.
    * Leave it off to record the GR alone.

    <GuideScreenshot src="/docs/screenshots/goods-receipt/create-goods-receipt/05.png" alt="GR dialog step 2 invoice details" caption="Step 5: Step 2: Invoice Details with the Include Invoice toggle (off by default)" />

    <GuideScreenshot src="/docs/screenshots/goods-receipt/create-goods-receipt/06.png" alt="GR step 2 with include invoice toggled on" caption="Step 5b: Include Invoice toggled on to submit an invoice alongside the GR" />

    <GuideTip>
      **Tip:**

       Submitting the invoice together with the GR saves a separate step. If you prefer to raise the invoice later, leave the toggle off and use 

      **Upload Invoice**

       from the banner.
    </GuideTip>
  </Step>

  <Step>
    Click Submit Details [#click-submit-details]

    Click **Submit Details**.

    ProcureFlow creates the goods receipt record, uploads the proof of delivery, and refreshes the page. The new GR appears in the **Goods Receipt** tab on the PO.

    <GuideScreenshot src="/docs/screenshots/goods-receipt/create-goods-receipt/07.png" alt="PO after GR submission" caption="Step 6: PO page reloaded after successful GR submission" />

    <GuideTip>
      **What changes:**

       The 

      **GR Quantity**

       and 

      **Pending GR**

       columns on the 

      **Items**

       tab update to reflect the new delivery. If an invoice was included, it also appears in the 

      **Invoices**

       tab.
    </GuideTip>
  </Step>
</Steps>