# Review Goods Receipt

Review a supplier's delivery, confirm the items received match the Purchase Order, and accept or reject the goods receipt.

URL: https://www.procureflow.ai/docs/goods-receipt/review-goods-receipt



<Callout type="info" title="Who can use this?">
  Available to <GuideRole>Requestor</GuideRole> users who own the Purchase Order. Only the PO requestor can accept or cancel a supplier's goods receipt.
</Callout>

<Steps>
  <Step>
    Open the Goods Receipt Notification Email [#open-the-goods-receipt-notification-email]

    When a supplier submits a Goods Receipt for your Purchase Order, you will receive a system email from **ProcureFlow**. The email shows the PO reference, supplier name, and delivered items.

    Click the **Review Delivery** button in the email to go directly to the GR review page.

    <GuideScreenshot src="/docs/screenshots/goods-receipt/review-goods-receipt/01.png" alt="System email notifying you of a supplier delivery: click Review Delivery to open the GR detail page." caption="System email notifying you of a supplier delivery: click Review Delivery to open the GR detail page." />
  </Step>

  <Step>
    Open the Goods Receipt Tab [#open-the-goods-receipt-tab]

    On the PO detail page, click the **Goods Receipt** tab at the bottom of the page.

    This shows all GRs linked to this PO. When the supplier submits a delivery, it will appear here with status **Pending Acceptance**.

    <GuideScreenshot src="/docs/screenshots/goods-receipt/review-goods-receipt/02.png" alt="Goods Receipt tab on PO – matching documents" caption="Goods Receipt tab on PO – matching documents" />
  </Step>

  <Step>
    Review the GR Details [#review-the-gr-details]

    Click **View Details** next to the GR. A panel will slide in showing:

    * **Received At Address**
    * **Received On** date
    * **Signed DO** attachment (if uploaded by supplier)
    * **Items in this Delivery**: product name and quantity delivered

    Verify that the quantity received matches what was ordered.

    <GuideScreenshot src="/docs/screenshots/goods-receipt/review-goods-receipt/03.png" alt="GR details panel showing delivered items" caption="GR details panel showing delivered items" />
  </Step>

  <Step>
    Accept the GR [#accept-the-gr]

    If the delivered goods match the PO in quantity and description, click the blue **Accept GR** button.

    Once you accept:

    * The GR status changes to **Accepted**.
    * The PO moves to **Closed**.
    * The supplier is notified that the delivery has been accepted.

    <GuideScreenshot src="/docs/screenshots/goods-receipt/review-goods-receipt/04.png" alt="GR detail panel: click Accept GR if the delivery is correct. The blue Accept GR and red Cancel GR buttons are shown at the bottom." caption="GR detail panel: click Accept GR if the delivery is correct. The blue Accept GR and red Cancel GR buttons are shown at the bottom." />
  </Step>

  <Step>
    Cancel (Reject) the GR [#cancel-reject-the-gr]

    If there are discrepancies (wrong quantity, wrong items, or damaged goods), click the **Cancel GR** button instead.

    A confirmation dialog will appear asking you to enter a **Reason for cancellation**.

    Once submitted:

    * The GR status changes to **Cancelled**.
    * The supplier is notified with your reason so they can arrange a re-delivery or correction.

    <GuideScreenshot src="/docs/screenshots/goods-receipt/review-goods-receipt/05.png" alt="Cancel Goods Receipt dialog: enter a reason for cancellation before clicking Confirm Cancel" caption="Cancel Goods Receipt dialog: enter a reason for cancellation before clicking Confirm Cancel" />
  </Step>
</Steps>