# Mark as Sent to Supplier

Record that a purchase order has been sent to a buyer-managed supplier on their behalf.

URL: https://www.procureflow.ai/docs/purchase-orders/mark-as-sent



<Callout type="info" title="Who can use this?">
  Available to <GuideRole>Procurement Buyer</GuideRole>, <GuideRole>Procurement Admin</GuideRole>, and <GuideRole>Admin</GuideRole>. The supplier must be a buyer-managed (non-self-service) vendor.
</Callout>

<Steps>
  <Step>
    Open the Purchase Order [#open-the-purchase-order]

    1. Navigate to **Orders & Invoices → Purchase Orders**.
    2. Click the PO reference number to open the detail page.

    The PO must be in **Open** state (all internal approvals completed).

    <GuideScreenshot src="/docs/screenshots/purchase-orders/mark-as-sent/01.png" alt="PO detail page" caption="Step 1: PO detail page showing the action bar at the top right" />
  </Step>

  <Step>
    Locate the Mark as Sent to Supplier button [#locate-the-mark-as-sent-to-supplier-button]

    In the top-right action bar, find the **Mark as Sent to Supplier** button.

    This button appears only when the PO has not yet been recorded as sent (i.e. no supplier version number exists yet).

    <GuideScreenshot src="/docs/screenshots/purchase-orders/mark-as-sent/02.png" alt="Mark as Sent to Supplier button in top bar" caption="Step 2: The Mark as Sent to Supplier button in the top action bar" />

    <GuideNote>
      **Note:**

       This button will not appear for self-service (portal-connected) suppliers, only for buyer-managed vendors.
    </GuideNote>
  </Step>

  <Step>
    Click Mark as Sent to Supplier [#click-mark-as-sent-to-supplier]

    Click the **Mark as Sent to Supplier** button. ProcureFlow immediately records that the PO has been sent to the supplier on your behalf and refreshes the page.

    <GuideScreenshot src="/docs/screenshots/purchase-orders/mark-as-sent/03.png" alt="PO after being marked as sent" caption="Step 3: PO status updated to Pending Supplier Acceptance after marking as sent" />

    <GuideTip>
      **What changes:**

       The PO status badge updates to 

      **Pending Supplier Acceptance**

       and the 

      **Mark as Sent to Supplier**

       button disappears. The buyer-managed banner now shows the 

      **Accept PO**

       and 

      **Reject PO**

       buttons for the next step.
    </GuideTip>
  </Step>
</Steps>