# Amend an Evaluation

Update and resubmit an RFQ evaluation that an approver has returned to you with a request for changes.

URL: https://www.procureflow.ai/docs/sourcing/amend-evaluation



<Callout type="info" title="Who can use this?">
  Available to <GuideRole>Requestor</GuideRole> users who submitted an RFQ evaluation that an approver has returned for changes.
</Callout>

<Steps>
  <Step>
    Open the Amendment Email and Click the Link [#open-the-amendment-email-and-click-the-link]

    When an approver sends your evaluation back for changes, you will receive a system email from **ProcureFlow**.

    The email lists:

    * Each line item that requires amendment.
    * The reason.
    * The approver's remarks.

    Click the link at the bottom of the email to go directly to the RFQ evaluation page.

    <GuideScreenshot src="/docs/screenshots/sourcing/amend-evaluation/01.png" alt="System email showing the amendment request: line item, reason, and remarks are listed. Click the link to open the RFQ evaluation." caption="System email showing the amendment request: line item, reason, and remarks are listed. Click the link to open the RFQ evaluation." />
  </Step>

  <Step>
    Review the Amendment Request [#review-the-amendment-request]

    On the RFQ detail page, navigate to the approval record (shown under **Approvals** at the bottom).

    The **To Amend** section lists:

    * Line items that need changes.
    * The approver's reason for requesting amendment.

    <GuideScreenshot src="/docs/screenshots/sourcing/amend-evaluation/02.png" alt="Amendment request with approver's comments highlighted" caption="Amendment request with approver's comments highlighted" />
  </Step>

  <Step>
    Click 'Amend Evaluation' [#click-amend-evaluation]

    For each line item flagged for amendment, click the **Amend Evaluation** button.

    A side panel will open showing:

    * The current award decision.
    * The requested amendment remark.

    <GuideScreenshot src="/docs/screenshots/sourcing/amend-evaluation/03.png" alt="Amend Line Item panel with amendment remark" caption="Amend Line Item panel with amendment remark" />
  </Step>

  <Step>
    Modify the Award Decision [#modify-the-award-decision]

    1. Click **Modify** in the panel to unlock the award. The current award is removed (status becomes **PENDING**).
    2. In the supplier ranking table, select a new rank by clicking its radio button.

    <GuideScreenshot src="/docs/screenshots/sourcing/amend-evaluation/04.png" alt="Award cleared – ready to re-select a supplier" caption="Award cleared – ready to re-select a supplier" />
  </Step>

  <Step>
    Award to a Different Supplier [#award-to-a-different-supplier]

    Select the rank of the new supplier to award. An **Award Item** dialog appears with a reason dropdown.

    1. Select the appropriate reason.
    2. Click **Next**.
    3. Fill in the justification (required when awarding to a non-Rank-1 supplier).
    4. Click **Award Item**.

    <GuideScreenshot src="/docs/screenshots/sourcing/amend-evaluation/05.png" alt="Selecting Rank 2 with award reason dialog" caption="Selecting Rank 2 with award reason dialog" />
  </Step>

  <Step>
    Submit the Amendment [#submit-the-amendment]

    After re-awarding all flagged line items, click **Submit Amendment** at the top of the panel.

    Two things happen:

    * The evaluation is sent back to the approver for review.
    * The RFQ status returns to **Pending Approval**.

    <GuideScreenshot src="/docs/screenshots/sourcing/amend-evaluation/06.png" alt="Amendment submitted – back to Pending Approval" caption="Amendment submitted – back to Pending Approval" />
  </Step>
</Steps>