# Edit a Posted RFQ

Update the bid closing date and time, and add attachments to an RFQ that is already open for bidding.

URL: https://www.procureflow.ai/docs/sourcing/edit-rfq-details



<Callout type="info" title="Who can use this?">
  Available to <GuideRole>Procurement Buyer</GuideRole> and <GuideRole>Procurement Admin</GuideRole> roles. Standard users cannot edit a posted RFQ.
</Callout>

<Steps>
  Navigate to the RFQ [#navigate-to-the-rfq]

  <Step>
    Open the RFQ list [#open-the-rfq-list]

    From the left sidebar, go to **Sourcing & Requests → RFQ**.

    The list shows all RFQs in your organisation. RFQs that are open for bidding show the status **Pending Bidding Close**.

    <GuideScreenshot src="/docs/screenshots/sourcing/edit-rfq-details/01.png" alt="RFQ list showing Pending Bidding Close status" caption="Step 1: RFQ list with a 'Pending Bidding Close' RFQ highlighted" />
  </Step>

  <Step>
    Open the posted RFQ [#open-the-posted-rfq]

    Click the RFQ number to open its detail page.

    The RFQ has two separate edit controls:

    * **Edit RFQ** (top-right of the RFQ card): edits general details and attachments.
    * **Edit** (on the Bidding Schedule card, further down the page): changes the closing date and time.

    <GuideScreenshot src="/docs/screenshots/sourcing/edit-rfq-details/02.png" alt="RFQ detail page with Edit RFQ button visible" caption="Step 2: Posted RFQ detail page" />
  </Step>

  Edit Bid Closing Date & Time [#edit-bid-closing-date--time]

  <Step>
    Find the Bidding Schedule card [#find-the-bidding-schedule-card]

    Scroll down the page until you reach the **Initial Bidding Round** card.

    This card shows the current bid opening and closing date and time. An **Edit** button appears in the card header when the RFQ is open for bidding.

    <GuideScreenshot src="/docs/screenshots/sourcing/edit-rfq-details/03.png" alt="Bidding Schedule card in view mode with Edit button" caption="Step 3: Bidding Schedule card showing the current closing date" />
  </Step>

  <Step>
    Click Edit [#click-edit]

    Click the **Edit** button in the card header.

    The closing date and time fields become editable. Two new buttons, **Discard** and **Save changes**, replace the Edit button.

    <GuideScreenshot src="/docs/screenshots/sourcing/edit-rfq-details/04.png" alt="Bidding Schedule card in edit mode" caption="Step 4: Closing date and time inputs are now editable" />
  </Step>

  <Step>
    Update the date and time [#update-the-date-and-time]

    Update the closing schedule:

    1. Click the date field and select a new closing date.
    2. Adjust the time if needed.

    The new date and time must be in the future. The system will show an error if you attempt to save a past date.

    <GuideScreenshot src="/docs/screenshots/sourcing/edit-rfq-details/05.png" alt="Closing date updated to a new future date" caption="Step 5: New closing date entered" />

    <GuideTip>
      **Tip:**

       Times are shown in your organisation's local timezone. Double-check that the time displayed matches your intended deadline before saving.
    </GuideTip>
  </Step>

  <Step>
    Save and confirm [#save-and-confirm]

    Save the change:

    1. Click **Save changes**. A confirmation dialog appears, warning that all invited suppliers will receive an email notification about the updated closing date and time.
    2. Click **Confirm Save** to proceed.

    <GuideScreenshot src="/docs/screenshots/sourcing/edit-rfq-details/06.png" alt="Confirmation dialog for updating the bidding schedule" caption="Step 6: Confirm dialog before the schedule update is saved" />

    <GuideWarning>
      **Note:**

       Confirming this action sends an email to every supplier who has been invited to this RFQ.
    </GuideWarning>
  </Step>

  <Step>
    Verify the new schedule [#verify-the-new-schedule]

    After saving, the card returns to view mode and the Bidding Schedule card displays the updated closing date and time.

    A success toast confirms the change was saved.

    <GuideScreenshot src="/docs/screenshots/sourcing/edit-rfq-details/07.png" alt="Bidding Schedule card showing the updated closing date" caption="Step 7: Updated closing date confirmed in view mode" />
  </Step>

  Add an Attachment [#add-an-attachment]

  <Step>
    Click Edit RFQ [#click-edit-rfq]

    1. Scroll back to the top of the page.
    2. Click **Edit RFQ** in the top-right of the RFQ details card.

    The card switches to edit mode: the **Edit RFQ** button is replaced by **Discard** and **Save Changes**.

    <GuideScreenshot src="/docs/screenshots/sourcing/edit-rfq-details/08.png" alt="RFQ card in edit mode with Discard and Save Changes buttons" caption="Step 8: RFQ detail card in edit mode" />
  </Step>

  <Step>
    Upload the file [#upload-the-file]

    Scroll down to the **Attachment** field. A dropzone with a **Browse Files** button appears.

    Add a file in either way:

    * Click **Browse Files** to select a file from your computer.
    * Drag and drop a file onto the dropzone.

    The file name appears as a chip once selected. It is staged locally and will be uploaded when you save the form.

    <GuideScreenshot src="/docs/screenshots/sourcing/edit-rfq-details/09.png" alt="Attachment section with Browse Files dropzone in edit mode" caption="Step 9: Attachment dropzone visible in edit mode" />

    <GuideScreenshot src="/docs/screenshots/sourcing/edit-rfq-details/10.png" alt="File staged in the attachment uploader" caption="Step 9 (continued): File staged and ready to upload" />

    <GuideNote>
      **Note:**

       The file is not uploaded to the server until you click 

      **Save Changes**

       and confirm.
    </GuideNote>
  </Step>

  <Step>
    Click Save Changes and confirm [#click-save-changes-and-confirm]

    Scroll to the top of the card:

    1. Click **Save Changes**.
    2. The same confirmation dialog appears. Click **Confirm Save**.

    The file is uploaded to storage and attached to the RFQ.

    <GuideScreenshot src="/docs/screenshots/sourcing/edit-rfq-details/11.png" alt="Confirmation dialog for saving RFQ changes" caption="Step 10: Confirm before the attachment is saved and suppliers are notified" />

    <GuideWarning>
      **Note:**

       Confirming sends an email notification about the changes to all invited suppliers.
    </GuideWarning>
  </Step>

  <Step>
    Verify the attachment [#verify-the-attachment]

    After saving, the form returns to view mode.

    Scroll to the **Attachment** field. The newly uploaded file appears in the list alongside any existing attachments.

    <GuideScreenshot src="/docs/screenshots/sourcing/edit-rfq-details/12.png" alt="Attachment field showing the newly added file" caption="Step 11: New attachment visible in the RFQ detail view" />

    <GuideTip>
      **Tip:**

       Suppliers can download attachments directly from their quotation portal, so they will receive the file immediately without needing to request it.
    </GuideTip>
  </Step>
</Steps>