# Approve an Evaluation

You review the requester's RFQ evaluation and either approve it or send it back for amendment if the award decision requires changes.

URL: https://www.procureflow.ai/docs/sourcing/review-rfq-evaluation-approver



<Callout type="info" title="Who can use this?">
  Available to <GuideRole>Approver</GuideRole> users. You are notified by email when an RFQ evaluation is submitted for your review.
</Callout>

<Steps>
  <Step>
    Open the notification email and click the link [#open-the-notification-email-and-click-the-link]

    When an RFQ evaluation is ready for your approval, ProcureFlow sends you an email notification.

    Open the email and click the link to go directly to the evaluation page.

    <GuideScreenshot src="/docs/screenshots/sourcing/review-rfq-evaluation-approver/01.png" alt="Click the link in the email to open the RFQ evaluation directly." caption="Click the link in the email to open the RFQ evaluation directly." />
  </Step>

  <Step>
    Open the pending RFQ evaluation [#open-the-pending-rfq-evaluation]

    1. Click on the RFQ with **Pending Approval** status.
    2. Review these details:
       * **Supplier Breakdown Summary**
       * Line items
       * Awarded suppliers
       * Unit prices
       * The requester's remarks justifying any non-lowest award

    <GuideScreenshot src="/docs/screenshots/sourcing/review-rfq-evaluation-approver/02.png" alt="RFQ evaluation detail: shows awarded supplier, pricing, and the requester's justification" caption="RFQ evaluation detail: shows awarded supplier, pricing, and the requester's justification" />
  </Step>

  <Step>
    (Optional) Request Amendment if changes are needed [#optional-request-amendment-if-changes-are-needed]

    If the evaluation requires revision:

    1. Click **Request Amendment**.
    2. In the dialog, select the amendment **Reason** from the dropdown.
    3. Enter your **Remarks** explaining what needs to change.
    4. Click **Submit**.

    The RFQ returns to the requester for revision.

    <GuideTip>
      **Tip:**

       Always provide clear remarks so the requester knows exactly what to revise.
    </GuideTip>

    <GuideScreenshot src="/docs/screenshots/sourcing/review-rfq-evaluation-approver/03.png" alt="Request Amendment dialog with reason and remarks filled in" caption="Request Amendment dialog with reason and remarks filled in" />
  </Step>

  <Step>
    Review the updated evaluation [#review-the-updated-evaluation]

    After the requester re-submits their revised evaluation, the RFQ reappears in your Approvals queue.

    Review the updated award decision and the requester's new justification.

    <GuideScreenshot src="/docs/screenshots/sourcing/review-rfq-evaluation-approver/04.png" alt="Updated RFQ evaluation page after the requester's amendment, ready for approval" caption="Updated RFQ evaluation page after the requester's amendment, ready for approval" />
  </Step>

  <Step>
    Click Approve to approve the evaluation [#click-approve-to-approve-the-evaluation]

    Once satisfied with the evaluation, click the **Approve (1)** button at the bottom of the page.

    An approval dialog will appear confirming the number of line items being approved.

    <GuideScreenshot src="/docs/screenshots/sourcing/review-rfq-evaluation-approver/05.png" alt="Approve dialog confirming 1 line item will be approved" caption="Approve dialog confirming 1 line item will be approved" />
  </Step>

  <Step>
    Confirm approval: RFQ moves to PO stage [#confirm-approval-rfq-moves-to-po-stage]

    Click **Confirm Approval**.

    The RFQ status changes to **Approved** and the Summary shows 1 Approved item.

    You can now proceed to create a Purchase Order.

    <GuideScreenshot src="/docs/screenshots/sourcing/review-rfq-evaluation-approver/06.png" alt="RFQ status updated to Approved: evaluation complete, ready for PO creation" caption="RFQ status updated to Approved: evaluation complete, ready for PO creation" />
  </Step>
</Steps>