# Evaluate Quotes

Compare supplier quotations, select the winning bid, and submit your evaluation for approval after quotes have been received.

URL: https://www.procureflow.ai/docs/sourcing/submit-evaluation



<Callout type="info" title="Who can use this?">
  Available to <GuideRole>Requestor</GuideRole> users. Only the RFQ owner can submit the evaluation to approvers.
</Callout>

<Steps>
  <Step>
    Open the RFQ in Pending Evaluation [#open-the-rfq-in-pending-evaluation]

    1. Go to **Sourcing & Requests → RFQ** and find the RFQ with status **Pending Evaluation**.
    2. Click the RFQ number to open it.
    3. In the **Summary** panel on the right, click **View Supplier Responses**.

    <GuideScreenshot src="/docs/screenshots/sourcing/submit-evaluation/01.png" alt="RFQ in Pending Evaluation state" caption="RFQ in Pending Evaluation state" />
  </Step>

  <Step>
    Review Supplier Quotes [#review-supplier-quotes]

    The evaluation page shows all line items. For each line item, supplier quotes are displayed side-by-side ranked by price (Rank 1 = cheapest).

    Review the following for each supplier:

    * **Match type**
    * **Tags** (Cheapest, Fastest, Local)
    * **Unit price**
    * **Lead time**

    <GuideScreenshot src="/docs/screenshots/sourcing/submit-evaluation/02.png" alt="Line-by-line supplier quote comparison" caption="Line-by-line supplier quote comparison" />
  </Step>

  <Step>
    Select a Supplier to Award [#select-a-supplier-to-award]

    Click the radio button next to the rank you want to award (e.g. Rank 1) for a line item.

    The **Award Item** dialog will appear automatically, asking you to select the reason for awarding.

    <GuideScreenshot src="/docs/screenshots/sourcing/submit-evaluation/03.png" alt="Award Item dialog – select reason" caption="Award Item dialog – select reason" />
  </Step>

  <Step>
    Review & Confirm Award [#review--confirm-award]

    After selecting the reason, click **Next**.

    A **Review & Submit** dialog will appear, showing:

    * The reason
    * An optional remarks field
    * A supporting documents upload

    Click **Award Item** to confirm the award.

    <GuideScreenshot src="/docs/screenshots/sourcing/submit-evaluation/04.png" alt="Review & Submit confirmation dialog" caption="Review & Submit confirmation dialog" />
  </Step>

  <Step>
    Verify All Lines Awarded [#verify-all-lines-awarded]

    Once awarded:

    * The line item will show an **AWARDED** badge.
    * The winning supplier's Rank will have a green 'Awarded' label.

    Repeat for all remaining line items. When all are evaluated, click **Proceed to Select Approver**.

    <GuideScreenshot src="/docs/screenshots/sourcing/submit-evaluation/05.png" alt="Line item awarded – Proceed to Select Approver" caption="Line item awarded – Proceed to Select Approver" />
  </Step>

  <Step>
    Select Approvers [#select-approvers]

    On the **Approvals** step, review the **Supplier Breakdown Summary**, then:

    1. Select an Approver from the dropdown
    2. Select an approver from the dropdown
    3. Optionally add remarks

    <GuideScreenshot src="/docs/screenshots/sourcing/submit-evaluation/06.png" alt="Approvers selected" caption="Approvers selected" />
  </Step>

  <Step>
    Submit for Approval [#submit-for-approval]

    Click **Submit for Approval**.

    A success page will confirm that the RFQ Evaluation has been sent to the approvers. Both approvers will receive an email notification.

    <GuideScreenshot src="/docs/screenshots/sourcing/submit-evaluation/07.png" alt="RFQ Evaluation submitted successfully" caption="RFQ Evaluation submitted successfully" />
  </Step>
</Steps>