# Add a Supplier Contact

Add additional contact persons to a supplier record so they can receive RFQ invitations, PO notifications, and accreditation invites.

URL: https://www.procureflow.ai/docs/supplier-management/add-supplier-contact



<Callout type="info" title="Who can use this?">
  Available to <GuideRole>Buyer</GuideRole> / <GuideRole>Admin</GuideRole>. Requestors do not have access to supplier management.
</Callout>

<Steps>
  <Step>
    Navigate to the Suppliers directory [#navigate-to-the-suppliers-directory]

    1. From the left navigation, click **Suppliers**.
    2. Use the search bar to find the supplier you want to add a contact for.

    <GuideScreenshot src="/docs/screenshots/supplier-management/add-supplier-contact/01.png" alt="Step 1 – Suppliers directory" caption="Step 1 – Suppliers directory" />
  </Step>

  <Step>
    Open the Row Actions menu [#open-the-row-actions-menu]

    Click the **Row actions** button (three-dot menu) on the supplier row. A dropdown will appear with management options.

    <GuideScreenshot src="/docs/screenshots/supplier-management/add-supplier-contact/02.png" alt="Step 2 – Row actions dropdown" caption="Step 2 – Row actions dropdown" />
  </Step>

  <Step>
    Click Manage Contacts [#click-manage-contacts]

    Select **Manage Contacts** from the dropdown.

    The Manage Contacts dialog will open, listing all existing contacts for this supplier. The default contact (used for RFQ invites and PO notifications) is marked *Default*.

    <GuideScreenshot src="/docs/screenshots/supplier-management/add-supplier-contact/03.png" alt="Step 3 – Manage Contacts dialog showing existing contacts" caption="Step 3 – Manage Contacts dialog showing existing contacts" />

    <GuideTip>
      **Tip:**

       A supplier can have multiple contacts. You can set any contact as the default by clicking the star icon next to their name.
    </GuideTip>
  </Step>

  <Step>
    Click Add New Contact [#click-add-new-contact]

    Click **Add New Contact**. An inline form will appear where you can enter the new contact's details.

    <GuideScreenshot src="/docs/screenshots/supplier-management/add-supplier-contact/04.png" alt="Step 4 – Add New Contact form" caption="Step 4 – Add New Contact form" />
  </Step>

  <Step>
    Fill in the contact details [#fill-in-the-contact-details]

    Enter the contact's details:

    * **Full Name** (required)
    * **First Name** (required)
    * **Email** (required)
    * **Job Title** (required)
    * **Phone Number** (optional)

    Click **Add Contact** to save.

    <GuideScreenshot src="/docs/screenshots/supplier-management/add-supplier-contact/05.png" alt="Step 5 – Contact details filled in" caption="Step 5 – Contact details filled in" />
  </Step>

  <Step>
    Confirm the contact was added [#confirm-the-contact-was-added]

    The new contact will appear in the contacts table. They are now available as a selectable email address when inviting this supplier to RFQs, POs, and accreditation workflows.

    <GuideScreenshot src="/docs/screenshots/supplier-management/add-supplier-contact/06.png" alt="Step 6 – New contact added to the table" caption="Step 6 – New contact added to the table" />

    <GuideNote>
      **Note:**

       The first contact added to a supplier is automatically set as the default. To change the default contact, click the star icon on the contact you want to promote.
    </GuideNote>
  </Step>
</Steps>