# Add a Supplier

Add a supplier to your organisation's directory so they can be invited to RFQs, POs, and accreditation cycles.

URL: https://www.procureflow.ai/docs/supplier-management/add-supplier



<Callout type="info" title="Who can use this?">
  Available to <GuideRole>Buyer</GuideRole> / <GuideRole>Admin</GuideRole>. Requestors do not have access to the Supplier directory.
</Callout>

<Steps>
  <Step>
    Navigate to the Suppliers directory [#navigate-to-the-suppliers-directory]

    From the left navigation, click **Suppliers**.

    This opens the Suppliers directory for your organisation, showing all active and removed suppliers with their accreditation status.

    <GuideScreenshot src="/docs/screenshots/supplier-management/add-supplier/01.png" alt="Step 1 – Suppliers directory listing" caption="Step 1 – Suppliers directory listing" />
  </Step>

  <Step>
    Open the Add New Supplier dialog [#open-the-add-new-supplier-dialog]

    Click the **Add New Supplier** button at the top right of the search bar.

    A dialog will appear asking for the supplier's details.

    <GuideScreenshot src="/docs/screenshots/supplier-management/add-supplier/02.png" alt="Step 2 – Add New Supplier dialog" caption="Step 2 – Add New Supplier dialog" />
  </Step>

  <Step>
    Fill in the supplier details [#fill-in-the-supplier-details]

    Complete all required fields (marked with \*):

    * At minimum, provide the **Supplier Name**, **Email**, and **Payment Terms**.
    * Select the **Country** from the dropdown.
    * Optionally, enter the street address and postal code.

    <GuideScreenshot src="/docs/screenshots/supplier-management/add-supplier/03.png" alt="Step 3 – Supplier details filled in" caption="Step 3 – Supplier details filled in" />

    <GuideTip>
      **Tip:**

       The email you enter here becomes the supplier's default contact address for RFQs, PO notifications, and accreditation invites. You can add more contacts later via 

      *Row Actions → Manage Contacts*

      .
    </GuideTip>
  </Step>

  <Step>
    Submit and confirm [#submit-and-confirm]

    Click **Add Supplier**.

    A success toast will appear at the top of the page, and the supplier will appear immediately in the directory.

    The new supplier starts with *Not Accredited* status until an accreditation cycle is completed.

    <GuideScreenshot src="/docs/screenshots/supplier-management/add-supplier/04.png" alt="Step 4 – Supplier added successfully" caption="Step 4 – Supplier added successfully" />

    <GuideNote>
      **Note:**

       If the email is already used by another supplier in your organisation, the system will still create a separate entry. Multiple vendor records can share the same contact email.
    </GuideNote>
  </Step>
</Steps>