# Approve a Submission

Review a supplier's completed accreditation submission and record your approval or rejection decision.

URL: https://www.procureflow.ai/docs/supplier-management/approver-review-accreditation



<Callout type="info" title="Who can use this?">
  Available to <GuideRole>HOD</GuideRole> / <GuideRole>Admin</GuideRole> (assigned approvers). You will only see accreditations in your inbox when you are the designated approver for that workflow step.
</Callout>

<Steps>
  <Step>
    Click the link in your approval email [#click-the-link-in-your-approval-email]

    When an accreditation is ready for your review, ProcureFlow sends you an email notification.

    Click the link in the email to open the accreditation directly in your browser and proceed with your approval decision.

    <GuideScreenshot src="/docs/screenshots/supplier-management/approver-review-accreditation/01.png" alt="Step 1 – Email notification with link to the pending accreditation" caption="Step 1 – Email notification with link to the pending accreditation" />

    <GuideNote>
      **Note:**

       You can also find pending approvals at any time under 

      **Approvals → Accreditation Approvals**

       in the left navigation.
    </GuideNote>
  </Step>

  <Step>
    Open the accreditation for review [#open-the-accreditation-for-review]

    Clicking the link in the email opens the accreditation detail page directly.

    The page shows:

    * The approval chain with your position in the workflow.
    * All sections submitted by the supplier.
    * The action buttons for your decision.

    <GuideScreenshot src="/docs/screenshots/supplier-management/approver-review-accreditation/02.png" alt="Step 2 – Accreditation detail with approval chain" caption="Step 2 – Accreditation detail with approval chain" />
  </Step>

  <Step>
    Review the supplier's submission [#review-the-suppliers-submission]

    Scroll through the full accreditation:

    * **Company Information**
    * **Directors**
    * **Documents**
    * **Banking**
    * **Contacts**
    * Any custom questionnaire sections

    Verify that all required information is accurate and complete before making your decision.

    <GuideScreenshot src="/docs/screenshots/supplier-management/approver-review-accreditation/03.png" alt="Step 3 – Reviewing the full supplier submission" caption="Step 3 – Reviewing the full supplier submission" />
  </Step>

  <Step>
    Approve or Reject [#approve-or-reject]

    When you are ready to decide, use the action buttons near the top of the page:

    * **Approve**: Confirms the accreditation. The supplier status updates to **Approved**.
    * **Reject**: Permanently closes this cycle. The supplier can be re-invited for a new cycle.

    <GuideScreenshot src="/docs/screenshots/supplier-management/approver-review-accreditation/04.png" alt="Step 4 – Approve and Reject action buttons on the accreditation detail page" caption="Step 4 – Approve and Reject action buttons on the accreditation detail page" />

    <GuideWarning>
      **Important:**

       Approving or rejecting an accreditation is immediate and cannot be undone. Make sure you have reviewed all sections before deciding.
    </GuideWarning>
  </Step>

  <Step>
    After approval [#after-approval]

    Once you click **Approve**, one of two things happens depending on where you sit in the approval chain:

    * **More approvers to follow**: The next approver in the sequence is automatically notified by email to take their turn. The accreditation status remains **Pending Approval** until all approvers have signed off.
    * **You are the final approver**: The accreditation status changes to **Approved** and the buyer who created the cycle receives a notification email confirming the accreditation is fully approved.

    <GuideScreenshot src="/docs/screenshots/supplier-management/approver-review-accreditation/05.png" alt="Step 5 – Accreditation fully approved: approval chain shows all steps as Approved" caption="Step 5 – Accreditation fully approved: approval chain shows all steps as Approved" />
  </Step>

  <Step>
    After rejection [#after-rejection]

    Clicking **Reject** immediately closes the accreditation cycle. As a result:

    * The status changes to **Rejected**.
    * The buyer who created the cycle receives a notification email.

    No further action is required from you.

    <GuideNote>
      **Note:**

       The buyer can re-invite the supplier to start a fresh accreditation cycle if appropriate.
    </GuideNote>

    <GuideScreenshot src="/docs/screenshots/supplier-management/approver-review-accreditation/06.png" alt="Step 6 – Accreditation rejected: status changes to Rejected with the reason recorded in the approval chain" caption="Step 6 – Accreditation rejected: status changes to Rejected with the reason recorded in the approval chain" />
  </Step>
</Steps>