# Approve a Submission

Review a supplier's accreditation and approve or reject the buyer's recommendation.

URL: https://www.procureflow.ai/docs/supplier-management/approver-review-accreditation



<Callout type="info" title="Who can use this?">
  Available to <GuideRole>HOD</GuideRole> / <GuideRole>Admin</GuideRole> (assigned approvers). You will only see accreditations in your inbox when you are the designated approver for that workflow step.
</Callout>

<Steps>
  <Step>
    Click the link in your approval email [#click-the-link-in-your-approval-email]

    When an accreditation is ready for your review, ProcureFlow sends you an email notification.

    Click the link in the email to open the accreditation directly in your browser and proceed with your approval decision.

    <GuideScreenshot src="/docs/screenshots/supplier-management/approver-review-accreditation/01.png" alt="Step 1 – Email notification with link to the pending accreditation" caption="Step 1 – Email notification with link to the pending accreditation" />

    <GuideNote>
      **Note:**

       You can also find pending approvals at any time under 

      **Approvals → Accreditation Approvals**

       in the left navigation.
    </GuideNote>
  </Step>

  <Step>
    Open the accreditation for review [#open-the-accreditation-for-review]

    Clicking the link in the email opens your own approval page for this accreditation.

    The page shows:

    * The **Approval Path**, with the buyer's recommendation and your stage in the flow.
    * The **Buyer recommendation** in the page header, with the **Approve Recommendation** and **Reject Recommendation** buttons when it is your turn.
    * All sections submitted by the supplier, including the **MACC Screening** results.

    <GuideScreenshot src="/docs/screenshots/supplier-management/approver-review-accreditation/02.png" alt="Step 2 – Accreditation detail with approval chain" caption="Step 2 – Accreditation detail with approval chain" />
  </Step>

  <Step>
    Review the supplier's submission [#review-the-suppliers-submission]

    Scroll through the full accreditation:

    * **Company Information**
    * **Directors**
    * **Documents**
    * **Banking**
    * **Contacts**
    * Any custom questionnaire sections

    Verify that all required information is accurate and complete before making your decision.

    <GuideScreenshot src="/docs/screenshots/supplier-management/approver-review-accreditation/03.png" alt="Step 3 – Reviewing the full supplier submission" caption="Step 3 – Reviewing the full supplier submission" />
  </Step>

  <Step>
    Approve or reject the recommendation [#approve-or-reject-the-recommendation]

    The buyer has recommended either approving or rejecting this supplier. Their recommendation shows beside **Buyer recommendation** in the page header. Click **See details** to jump to the buyer's card in the **Approval Path**, which shows who recommended it, when, and their remarks:

    * **Approve Recommendation**: You confirm the buyer's recommendation. There is no confirmation dialog.
    * **Reject Recommendation**: Opens a dialog for your reason, which is required. The accreditation goes back to the buyer, and the supplier is not contacted.

    <GuideScreenshot src="/docs/screenshots/supplier-management/approver-review-accreditation/04.png" alt="Step 4 – Approve and Reject action buttons on the accreditation detail page" caption="Step 4 – Approve and Reject action buttons on the accreditation detail page" />

    <GuideWarning>
      **Important:**

       Your decision is recorded as soon as you click. Read the buyer's recommendation and remarks before deciding.
    </GuideWarning>
  </Step>

  <Step>
    After you approve the recommendation [#after-you-approve-the-recommendation]

    Once you click **Approve Recommendation**, one of two things happens depending on where you sit in the approval path:

    * **More stages to follow**: The next stage's approvers are emailed. The status stays **Pending Approval** until every stage confirms the recommendation.
    * **You are the last stage**: The buyer's recommendation becomes the outcome. A recommendation to approve makes the accreditation **Approved**; a recommendation to reject makes it **Rejected**. The buyer who owns the accreditation is emailed either way.

    <GuideScreenshot src="/docs/screenshots/supplier-management/approver-review-accreditation/05.png" alt="Step 5 – Accreditation fully approved: approval chain shows all steps as Approved" caption="Step 5 – Accreditation fully approved: approval chain shows all steps as Approved" />
  </Step>

  <Step>
    After you reject the recommendation [#after-you-reject-the-recommendation]

    Clicking **Reject Recommendation** sends the accreditation back to the buyer. As a result:

    * The status changes to **Pending Verification**.
    * Any remaining stage in this round is cancelled.
    * The buyer is emailed with your reason, and can re-verify and send it for approval again, or return the accreditation to the supplier for amendment.

    No further action is required from you unless the buyer sends it again.

    <GuideNote>
      **Note:**

       If the buyer sends the accreditation again, the approvers from last time are filled in and can be changed, and approval starts from the first stage.
    </GuideNote>

    <GuideScreenshot src="/docs/screenshots/supplier-management/approver-review-accreditation/06.png" alt="Step 6 – Accreditation rejected: status changes to Rejected with the reason recorded in the approval chain" caption="Step 6 – Accreditation rejected: status changes to Rejected with the reason recorded in the approval chain" />
  </Step>
</Steps>