# Blacklist a Supplier

Record a blacklist period against a supplier to flag non-compliant behaviour and maintain an auditable offense history.

URL: https://www.procureflow.ai/docs/supplier-management/blacklist-supplier



<Callout type="info" title="Who can use this?">
  Available to <GuideRole>Buyer</GuideRole> / <GuideRole>Admin</GuideRole>. Requestors do not have access to supplier management.
</Callout>

<Steps>
  <Step>
    Navigate to the Suppliers directory [#navigate-to-the-suppliers-directory]

    1. From the left navigation, click **Suppliers**.
    2. Use the search bar to find the supplier you want to blacklist, or scroll through the list.

    <GuideScreenshot src="/docs/screenshots/supplier-management/blacklist-supplier/01.png" alt="Step 1 – Suppliers directory" caption="Step 1 – Suppliers directory" />
  </Step>

  <Step>
    Open the Row Actions menu [#open-the-row-actions-menu]

    Click the **Row actions** button (three-dot menu) on the right side of the supplier row.

    A dropdown will appear with management options.

    <GuideScreenshot src="/docs/screenshots/supplier-management/blacklist-supplier/02.png" alt="Step 2 – Row actions dropdown" caption="Step 2 – Row actions dropdown" />
  </Step>

  <Step>
    Click Manage Offenses [#click-manage-offenses]

    Select **Manage Offenses** from the dropdown.

    The Manage Offenses dialog will open, showing any existing blacklist periods for this supplier.

    <GuideScreenshot src="/docs/screenshots/supplier-management/blacklist-supplier/03.png" alt="Step 3 – Manage Offenses dialog (no offenses yet)" caption="Step 3 – Manage Offenses dialog (no offenses yet)" />
  </Step>

  <Step>
    Click Add New Offense [#click-add-new-offense]

    Click **Add New Offense**.

    An inline form will appear below the button where you can enter the blacklist details.

    <GuideScreenshot src="/docs/screenshots/supplier-management/blacklist-supplier/04.png" alt="Step 4 – Add New Offense form" caption="Step 4 – Add New Offense form" />
  </Step>

  <Step>
    Fill in the blacklist details [#fill-in-the-blacklist-details]

    Provide the following details:

    * **Blacklist Start Date** and **Blacklist End Date** (required): for the blacklist period.
    * **Offense Remark** (required): explaining the reason.

    Click **Add Offense** to save.

    <GuideScreenshot src="/docs/screenshots/supplier-management/blacklist-supplier/05.png" alt="Step 5 – Blacklist details filled in" caption="Step 5 – Blacklist details filled in" />

    <GuideTip>
      **Tip:**

       Use the 

      **Offense Remark**

       to record specific details: incident dates, contract references, or the nature of the non-compliance. This helps maintain an auditable record.
    </GuideTip>
  </Step>

  <Step>
    Confirm the offense was recorded [#confirm-the-offense-was-recorded]

    The new blacklist period will appear in the offenses table inside the dialog.

    The supplier remains visible in your directory but is flagged for the duration of the blacklist period.

    <GuideScreenshot src="/docs/screenshots/supplier-management/blacklist-supplier/06.png" alt="Step 6 – Offense recorded in the table" caption="Step 6 – Offense recorded in the table" />

    <GuideNote>
      **Note:**

       A supplier can have multiple offense records with different date ranges. You can view all past and current blacklist periods from this same dialog at any time.
    </GuideNote>
  </Step>
</Steps>