# Create GR & Invoice

Once a Purchase Order has been accepted, submit your proof of delivery and invoice directly through the Supplier Portal.

URL: https://www.procureflow.ai/docs/supplier-portal/create-gr-invoice



<Callout type="info" title="Who can use this?">
  Available to <GuideRole>Supplier</GuideRole> contacts only. Buyers manage purchase orders through the main ProcureFlow dashboard.
</Callout>

<Steps>
  <Step>
    Open the Submit Proof of Delivery form [#open-the-submit-proof-of-delivery-form]

    Navigate to the accepted Purchase Order in the Supplier Portal. At the top of the page, click the **Submit Proof of Delivery** button. This button is only active after the PO has been accepted.

    <GuideWarning>
      **Important:**

       Button still disabled? The buyer requires PO acknowledgement before a delivery can be submitted. See the guide: 

      *Accept or Reject a Purchase Order*

      .
    </GuideWarning>

    <GuideScreenshot src="/docs/screenshots/supplier-portal/create-gr-invoice/01.png" alt="The Submit Proof of Delivery button is active once the PO has been accepted." caption="The Submit Proof of Delivery button is active once the PO has been accepted." />
  </Step>

  <Step>
    Select the items you are delivering [#select-the-items-you-are-delivering]

    The form has two sections. In **Section 1: Delivery Details**, tick the checkbox next to each line item included in this shipment. The *Delivered Qty* field auto-fills with the remaining open quantity. Adjust it if you are making a partial delivery.

    <GuideScreenshot src="/docs/screenshots/supplier-portal/create-gr-invoice/02.png" alt="Tick each item in this delivery. Adjust the quantity if you are partially fulfilling the order." caption="Tick each item in this delivery. Adjust the quantity if you are partially fulfilling the order." />
  </Step>

  <Step>
    Upload your Proof of Delivery document [#upload-your-proof-of-delivery-document]

    Below the items table, click **Choose File** under *Upload Proof of Delivery*. Select a PDF, JPG, or PNG file. You can attach multiple documents if needed.

    <GuideTip>
      **Tip:**

       Accepted formats: PDF, JPG, PNG. Maximum size: 5 MB per file.
    </GuideTip>

    <GuideScreenshot src="/docs/screenshots/supplier-portal/create-gr-invoice/03.png" alt="The uploaded filename appears below the Choose File button. Scroll down to complete Section 2 (Invoice Details)." caption="The uploaded filename appears below the Choose File button. Scroll down to complete Section 2 (Invoice Details)." />
  </Step>

  <Step>
    Fill in invoice details and upload your invoice [#fill-in-invoice-details-and-upload-your-invoice]

    In **Section 2: Invoice Details**, complete all fields:

    **Invoice Number** - your invoice reference (e.g. INV-2026-001)
    **Invoice Date** - the date printed on your invoice
    **Invoice Amount** - auto-filled from the selected items; adjust only if your invoice differs
    **Upload Invoice** - attach your invoice document (PDF, JPG, or PNG)

    <GuideWarning>
      **Important:**

       If you change the Invoice Amount, a Remarks field appears asking you to explain the difference. This is required before you can submit.
    </GuideWarning>

    <GuideScreenshot src="/docs/screenshots/supplier-portal/create-gr-invoice/04.png" alt="All fields completed. The invoice amount is auto-calculated from the selected items. Attach your invoice document before submitting." caption="All fields completed. The invoice amount is auto-calculated from the selected items. Attach your invoice document before submitting." />
  </Step>

  <Step>
    Submit and confirm [#submit-and-confirm]

    Click **Submit Delivery** at the bottom of the form. The dialog closes and the page refreshes. A *Delivery History* section appears at the bottom of the PO, showing your new goods receipt with a **Pending Review** status. The buyer reviews and accepts or rejects it.

    <GuideTip>
      **Tip:**

       You will receive an email notification once the buyer reviews your goods receipt.
    </GuideTip>

    <GuideScreenshot src="/docs/screenshots/supplier-portal/create-gr-invoice/05.png" alt="Your goods receipt shows in Delivery History as &#x22;Pending Review&#x22; until the buyer accepts it." caption="Your goods receipt shows in Delivery History as &#x22;Pending Review&#x22; until the buyer accepts it." />
  </Step>
</Steps>