# Submit a Quote

How to respond to a Request for Quotation (RFQ) from a buyer on ProcureFlow. Enter your prices, lead times, and submit before the deadline.

URL: https://www.procureflow.ai/docs/supplier-portal/submit-rfq-quote



<Callout type="info" title="Who can use this?">
  Available to invited <GuideRole>Supplier</GuideRole> contacts only. Access is granted via the unique RFQ link sent to your email by the buyer.
</Callout>

<Steps>
  <Step>
    Open the RFQ link and enter your OTP [#open-the-rfq-link-and-enter-your-otp]

    Click the link in your RFQ invitation email. ProcureFlow will send a 6-digit one-time password to your registered email address. Enter the code to access the submission form.

    <GuideScreenshot src="/docs/screenshots/supplier-portal/submit-rfq-quote/01.png" alt="Enter the 6-digit code sent to your email, then click Verify OTP." caption="Enter the 6-digit code sent to your email, then click Verify OTP." />
  </Step>

  <Step>
    Review the RFQ details [#review-the-rfq-details]

    After logging in, review the RFQ overview before filling in your response. Check:

    * **Closing deadline**: the countdown in the top-right corner.
    * **Supporting Details**: description and any attached documents from the buyer.
    * **RFQ Contact Details**: the buyer's technical and commercial contacts for questions.
    * **Shipping Address**: where goods should be delivered.

    <GuideScreenshot src="/docs/screenshots/supplier-portal/submit-rfq-quote/02.png" alt="Review all RFQ details before scrolling down to the line items." caption="Review all RFQ details before scrolling down to the line items." />
  </Step>

  <Step>
    Enter your offer price and lead time for each item [#enter-your-offer-price-and-lead-time-for-each-item]

    Scroll down to the **Line Items** section. For each item, fill in:

    * **Offer Price (Excl. Tax)**: enter your unit price in the price field (SGD).
    * **Lead Time**: enter the number of days to deliver.

    Then click **Save Quote** at the top right of the item. Repeat for every line item. Use **No Offer** if you cannot supply an item.

    <GuideScreenshot src="/docs/screenshots/supplier-portal/submit-rfq-quote/03.png" alt="Enter the offer price and lead time for each line item, then click Save Quote." caption="Enter the offer price and lead time for each line item, then click Save Quote." />
  </Step>

  <Step>
    Confirm the item is saved: green Quoted badge appears [#confirm-the-item-is-saved-green-quoted-badge-appears]

    After clicking **Save Quote**, the item header turns green and shows a **Quoted** badge. The subtotal and total quoted amount update automatically.

    Repeat steps 3 and 4 for every line item before submitting.

    <GuideScreenshot src="/docs/screenshots/supplier-portal/submit-rfq-quote/04.png" alt="After clicking Save Quote, the item row turns green and the Modify button activates. Repeat for every line item." caption="After clicking Save Quote, the item row turns green and the Modify button activates. Repeat for every line item." />
  </Step>

  <Step>
    Click Submit RFQ [#click-submit-rfq]

    Once all items are saved (or marked No Offer), click the blue **Submit RFQ** button in the top-right navigation bar to send your response to the buyer.

    <GuideScreenshot src="/docs/screenshots/supplier-portal/submit-rfq-quote/05.png" alt="The Submit RFQ button is always visible in the top navigation bar." caption="The Submit RFQ button is always visible in the top navigation bar." />
  </Step>

  <Step>
    Confirm your submission [#confirm-your-submission]

    The page updates to show **Response Submitted** status with a purple banner confirming the date and time of your submission. The buyer will be notified automatically. You can still use **Edit Submission** to revise your quote before the closing deadline.

    <GuideScreenshot src="/docs/screenshots/supplier-portal/submit-rfq-quote/06.png" alt="Your submission is confirmed. Use Edit Submission to make changes before the deadline." caption="Your submission is confirmed. Use Edit Submission to make changes before the deadline." />
  </Step>

  <Step>
    Edit your submission before the deadline [#edit-your-submission-before-the-deadline]

    You can update your quotes at any time before the RFQ closes. From the submitted confirmation view, click the **Edit Submission** button in the top right corner.

    This returns you to the line items form where you can modify prices, lead times, or offers. Click **Save Quote** on each changed item, then **Submit RFQ** again to resubmit.

    <GuideScreenshot src="/docs/screenshots/supplier-portal/submit-rfq-quote/07.png" alt="After clicking Edit Submission, the page returns to edit mode. Update your prices or lead times, save each item, then click Submit RFQ again." caption="After clicking Edit Submission, the page returns to edit mode. Update your prices or lead times, save each item, then click Submit RFQ again." />
  </Step>
</Steps>