Create GR for a Supplier

Record the delivery of goods or services for a buyer-managed vendor and optionally attach the invoice.

Who can use this?

Available to Procurement Buyer, Procurement Admin, and Admin. The supplier must be a buyer-managed (non-self-service) vendor, and the PO must have been accepted.

Open the Purchase Order

Open the PO detail page.

The buyer-managed banner should show the Upload Invoice and Create Goods Receipt buttons. These are available once the PO has been accepted on the supplier's behalf.

Buyer-managed banner with Create Goods Receipt — Step 1: Buyer-managed banner after PO acceptance, showing the Create Goods Receipt button

Click Create Goods Receipt

Click Create Goods Receipt in the buyer-managed banner.

The Create Goods Receipt dialog opens showing two steps: Delivery Details and Invoice Details.

Select delivered items and set quantities

In Step 1: Delivery Details, record what was delivered:

Tick the checkbox for each item that was delivered.
Adjust the quantity if only a partial delivery was made. The quantity field defaults to the remaining open quantity.

GR dialog with item checked and quantity set — Step 3: Item checked with delivery quantity set and proof of delivery attached

Partial delivery: You can record a quantity less than the open quantity. The remaining quantity stays open for a future GR.

Upload Proof of Delivery

Still on Step 1, upload the proof of delivery document using the Upload Proof of Delivery dropzone. Accepted formats are PDF, PNG, and JPEG (max 5 MB).

Click or drag-and-drop the file to attach it.

GR dialog with POD file attached — Step 4: Proof of delivery document attached to the goods receipt

Click Next to proceed to invoice step

Click Next. Step 2 shows the optional Invoice Details section.

Choose whether to include an invoice with this delivery:

Toggle Include Invoice on to submit an invoice together with this delivery.
Leave it off to record the GR alone.

GR dialog step 2 invoice details — Step 5: Step 2: Invoice Details with the Include Invoice toggle (off by default)

GR step 2 with include invoice toggled on — Step 5b: Include Invoice toggled on to submit an invoice alongside the GR

Tip: Submitting the invoice together with the GR saves a separate step. If you prefer to raise the invoice later, leave the toggle off and use Upload Invoice from the banner.

Click Submit Details

Click Submit Details.

ProcureFlow creates the goods receipt record, uploads the proof of delivery, and refreshes the page. The new GR appears in the Goods Receipt tab on the PO.

PO after GR submission — Step 6: PO page reloaded after successful GR submission

What changes: The GR Quantity and Pending GR columns on the Items tab update to reflect the new delivery. If an invoice was included, it also appears in the Invoices tab.