ProcureFlow Documentation
ProcureFlow is an end-to-end procurement platform that streamlines sourcing, negotiation, and purchasing. With AI-powered supplier recommendations, automated bid evaluation, and configurable approval workflows, you can move from request to Purchase Order faster while maintaining full audit compliance.
Supported Workflows
ProcureFlow supports three procurement workflows, each designed for different purchasing scenarios:
Request for Quotations (RFQ)
Best for routine purchases where you need competitive pricing from multiple suppliers.
- Sourcing: AI recommends suppliers based on historical participation and award rates
- Negotiation: Optional BAFO (Best and Final Offer) round for price optimization, with automatic triggering available
- Bid Evaluation: Technical and commercial scoring with anomaly detection
- Award: Split awards across multiple suppliers with approval workflows
Tender
Best for complex, high-value purchases requiring formal bidding processes and multiple evaluation rounds.
- Sourcing: AI-assisted supplier identification with formal invitation process
- Multi-Round Negotiation: Structured bidding rounds with proposal submissions
- Multi-Round Evaluation: Iterative technical and commercial assessment
- Award: Formal award process with comprehensive approval chain
Catalog Buying
Best for standardized purchases from pre-approved supplier catalogs.
- Punchout Catalogs: Direct access to supplier product catalogs
- Approvals: Configurable approval workflows based on spend thresholds
Learn more about Catalog Buying →
Reports and Analytics
ProcureFlow provides comprehensive analytics to measure procurement performance and demonstrate value to stakeholders.
- RFQ Lifecycle Analytics — P90 cycle times from creation to PO
- Negotiated Savings Trend — Cost reductions from BAFO and competitive bidding
- Purchase Order Analytics — PO volumes, values, and supplier distribution
- Organisation Usage Metrics — Platform adoption across teams
- Supplier Usage Metrics — Supplier participation and performance
- Scheduled Data Reports — Automated recurring reports to stakeholders
Roadmap
See what's coming next: Bid Masking for unbiased evaluation, a Public Supplier Network to expand your vendor base, and auction formats like Japanese and Reverse Auctions for competitive bidding.