Supplier Portal

The Supplier Portal is where you respond to the buyers you work with on ProcureFlow, all through a secure link and a one-time passcode sent to your email. No account or password is needed. Here you quote on requests, accept the purchase orders you win, keep your delivery dates current, and submit your proof of delivery and invoice.

A typical order runs in sequence: respond to an RFQ with your prices and lead times, accept the purchase order the buyer issues, update the estimated delivery date if it changes, then submit your delivery and invoice once the goods ship. If you are on a Cash-on-Delivery order (0-day payment terms), you raise an advance proforma invoice before delivery instead of submitting a goods receipt.

flowchart LR
    A[Submit a Quote] --> B[Accept the PO]
    B --> C[Update Delivery Date]
    C --> D[Submit Delivery & Invoice]
    B -. COD orders .-> E[Raise Proforma Invoice]

Guides

• Submit a Quote: Respond to a buyer's RFQ with your prices and lead times before the deadline.
• Accept or Reject a PO: Formally accept or reject a purchase order a buyer issued to you.
• Update Delivery Date: Update the estimated delivery date on a purchase order you have accepted.
• Create GR & Invoice: Submit your proof of delivery and invoice through the portal.
• Upload a Proforma Invoice (COD): Raise an advance invoice before delivery when you are a Cash-on-Delivery supplier.