How to Get Started
We believe in proving value before you commit. That's why ProcureFlow offers a risk-free pilot program: you pay nothing until we've demonstrated measurable results for your organization.
Value-First Pilot Program
Most procurement software requires significant upfront investment before you see any return. We do things differently. With ProcureFlow, you define what success looks like, and we work alongside you to achieve it before any payment is required.
Process Overview
Our Approach
Define What Value Looks Like to You
Every organization measures procurement success differently. Before we begin, you'll work with our team to establish clear, measurable targets:
- Negotiated savings: Target percentage reduction in procurement costs
- Cycle time improvement: Days saved from requisition to PO
- Other KPIs: Supplier response rates, compliance metrics, or custom measures specific to your organization
These targets become the benchmark for evaluating pilot success.
Sign an Agreement
Once value metrics are defined, you'll sign an agreement that confirms:
- No payment required until value targets are met
- No upfront costs, license fees, or hidden charges
- Clear success criteria that determine when value is proven
You're protected: if we don't deliver, you don't pay.
Deploy Pilot to Small Group
Start small to minimize risk and maximize learning:
- Begin with a single business unit or procurement team
- Focus on a specific category or spend type
- Receive hands-on onboarding from our implementation team
- Get your team trained and comfortable with the platform
A focused pilot lets you validate results quickly without disrupting your entire organization.
Monitor and Assess Value
Throughout the pilot, we track progress against your defined metrics:
- Real-time dashboards show savings and cycle time improvements
- Regular check-ins with your dedicated success manager
- Transparent reporting so you always know where you stand
You'll see exactly how ProcureFlow is performing against your targets.
Scale Pilot to More BUs
Once initial results are proven, expand strategically:
- Roll out to additional business units based on demonstrated success
- Apply learnings from the initial pilot to accelerate adoption
- Gradual expansion reduces change management risk
- Build internal champions who can support broader deployment
Pilot Ends When Value Is Proven
The pilot concludes when you've achieved your success targets:
- Transition to full deployment with confidence in ROI
- Pricing based on demonstrated value, not promises
- Continue with the same team that supported your pilot
You move forward knowing exactly what ProcureFlow delivers for your organization.