Create a Payment Run

Group payable invoices into a single payment run, download the bank payment request, and mark the run as settled once paid.

Who can use this?

Available to Finance Manager users only. Buyers, approvers, and other roles do not have access to Payment Runs.

Open Payment Runs

From the Orders & Invoices section in the left sidebar, click Payment Runs.

The list shows all payment runs for your organisation with their reference number, status, and dates.

Payment Runs list page — Step 1: Payment Runs list showing existing runs with Paid, Pending, and Voided statuses

Click Create Payment Run

Click the Create Payment Run button in the top-right corner to open the creation form.

Only invoices that have completed 3-way matching (MATCHED status) and are not yet on another run appear here.

Step 2: Create Payment Run form with payable invoices list

Use the Due on or before filter to scope the run. The +14d preset is selected by default, showing invoices due within the next 14 days. The other presets are +7d, +28d, All, or a Custom date.

All invoices matching the filter are auto-selected.

Step 3: Due date filter presets; invoices are auto-selected when the filter changes

Tip: Finance teams typically run +14d or +28d to catch all invoices approaching their due date in one batch.

Review and adjust invoice selection

All invoices within the filter are pre-ticked.

Uncheck any invoice you want to exclude from this run (for example, invoices under dispute or those your bank requires to be batched separately).

The sticky bar at the bottom shows the running total and invoice count.

Note: You must select at least one invoice before the Create Payment Run button becomes active.

Confirm creation

Click Create Payment Run in the sticky bar at the bottom of the screen.

The selected invoices are immediately locked: they cannot be added to another run while this one is pending. You are redirected to the run detail page.

Important: If you need to release an invoice, you can remove it from the run on the detail page, or void the entire run.

Review the payment run detail

The detail page shows:

The run reference number (e.g. PAY-260700000017)
Its Pending status
The invoices included
Action buttons along the top

From here you can download exports, mark the run as paid, or void it.

Step 6: Payment run detail page in Pending state with action buttons

Download the payment request

From the run detail page you have two export options:

Click Download payment request to export a CSV file you can upload to your bank's payment portal.
Click Download 3-way match pack to download a ZIP of the supporting documents (PO, goods receipt, and invoice) for each line item.

Tip: Send the 3-way match pack to your finance controller or auditor as evidence before making the bank transfer.