ProcureFlow Docs

Add a Supplier

Add a supplier to your organisation's directory so they can be invited to RFQs, POs, and accreditation cycles.

Last updated 16 July 2026


Who can use this?

Available to Buyer / Admin. Requestors do not have access to the Supplier directory.

From the left navigation, click Suppliers.

This opens the Suppliers directory for your organisation, showing all active and removed suppliers with their accreditation status.

Step 1 – Suppliers directory listing
Step 1 – Suppliers directory listing

Open the Add New Supplier dialog

Click the Add New Supplier button at the top right of the search bar.

A dialog will appear asking for the supplier's details.

Step 2 – Add New Supplier dialog
Step 2 – Add New Supplier dialog

Fill in the supplier details

Complete all required fields (marked with *):

  • At minimum, provide the Supplier Name, Email, and Payment Terms.
  • Select the Country from the dropdown.
  • Optionally, enter the street address and postal code.
Step 3 – Supplier details filled in
Step 3 – Supplier details filled in
Tip: The email you enter here becomes the supplier's default contact address for RFQs, PO notifications, and accreditation invites. You can add more contacts later via Row Actions → Manage Contacts.

Submit and confirm

Click Add Supplier.

A success toast will appear at the top of the page, and the supplier will appear immediately in the directory.

The new supplier starts with Not Accredited status until an accreditation cycle is completed.

Step 4 – Supplier added successfully
Step 4 – Supplier added successfully
Note: If the email is already used by another supplier in your organisation, the system will still create a separate entry. Multiple vendor records can share the same contact email.

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