Approve a Submission

Review a supplier's completed accreditation submission and record your approval or rejection decision.

Who can use this?

Available to HOD / Admin (assigned approvers). You will only see accreditations in your inbox when you are the designated approver for that workflow step.

Click the link in your approval email

When an accreditation is ready for your review, ProcureFlow sends you an email notification.

Click the link in the email to open the accreditation directly in your browser and proceed with your approval decision.

Step 1 – Email notification with link to the pending accreditation

Note: You can also find pending approvals at any time under Approvals → Accreditation Approvals in the left navigation.

Open the accreditation for review

Clicking the link in the email opens the accreditation detail page directly.

The page shows:

The approval chain with your position in the workflow.
All sections submitted by the supplier.
The action buttons for your decision.

Step 2 – Accreditation detail with approval chain

Review the supplier's submission

Scroll through the full accreditation:

Company Information
Directors
Documents
Banking
Contacts
Any custom questionnaire sections

Verify that all required information is accurate and complete before making your decision.

Step 3 – Reviewing the full supplier submission

Approve or Reject

When you are ready to decide, use the action buttons near the top of the page:

Approve: Confirms the accreditation. The supplier status updates to Approved.
Reject: Permanently closes this cycle. The supplier can be re-invited for a new cycle.

Step 4 – Approve and Reject action buttons on the accreditation detail page

Important: Approving or rejecting an accreditation is immediate and cannot be undone. Make sure you have reviewed all sections before deciding.

After approval

Once you click Approve, one of two things happens depending on where you sit in the approval chain:

More approvers to follow: The next approver in the sequence is automatically notified by email to take their turn. The accreditation status remains Pending Approval until all approvers have signed off.
You are the final approver: The accreditation status changes to Approved and the buyer who created the cycle receives a notification email confirming the accreditation is fully approved.

Step 5 – Accreditation fully approved: approval chain shows all steps as Approved

After rejection

Clicking Reject immediately closes the accreditation cycle. As a result:

The status changes to Rejected.
The buyer who created the cycle receives a notification email.

No further action is required from you.

Note: The buyer can re-invite the supplier to start a fresh accreditation cycle if appropriate.

Step 6 – Accreditation rejected: status changes to Rejected with the reason recorded in the approval chain