Add a Supplier Contact

Add additional contact persons to a supplier record so they can receive RFQ invitations, PO notifications, and accreditation invites.

Who can use this?

Available to Buyer / Admin. Requestors do not have access to supplier management.

Navigate to the Suppliers directory

From the left navigation, click Suppliers.
Use the search bar to find the supplier you want to add a contact for.

Click the Row actions button (three-dot menu) on the supplier row. A dropdown will appear with management options.

Click Manage Contacts

Select Manage Contacts from the dropdown.

The Manage Contacts dialog will open, listing all existing contacts for this supplier. The default contact (used for RFQ invites and PO notifications) is marked Default.

Step 3 – Manage Contacts dialog showing existing contacts

Tip: A supplier can have multiple contacts. You can set any contact as the default by clicking the star icon next to their name.

Click Add New Contact

Click Add New Contact. An inline form will appear where you can enter the new contact's details.

Fill in the contact details

Enter the contact's details:

Full Name (required)
First Name (required)
Email (required)
Job Title (required)
Phone Number (optional)

Click Add Contact to save.

Confirm the contact was added

The new contact will appear in the contacts table. They are now available as a selectable email address when inviting this supplier to RFQs, POs, and accreditation workflows.

Note: The first contact added to a supplier is automatically set as the default. To change the default contact, click the star icon on the contact you want to promote.