Invite a Supplier

Send a magic link to a supplier so they can complete and submit their accreditation form, then review their submission and decide whether to send it for approval or return it to the supplier for amendments.

Who can use this?

Available to Buyer / Admin. Requestors do not have access to supplier accreditation management.

Navigate to the Suppliers directory and search

From the left navigation, click Suppliers.
Use the search bar to locate the supplier you want to invite.

You can search by name or email.

Step 1 – Searching for the supplier in the directory

Click the Row actions button (three-dot menu) on the right side of the supplier's row.

A dropdown will appear with options including accreditation actions.

Step 2 – Row actions dropdown showing accreditation options

Note: Send Accreditation Invite is only enabled when the supplier has no active accreditation in progress. If a cycle is already underway, use Resend Invite instead.

Click Send Accreditation Invite

Select Send Accreditation Invite from the dropdown.

A dialog will open pre-filled with the supplier's email address. You can change this to any email that should receive the magic link.

Step 3 – Send Accreditation Invite dialog

Send the invite

Confirm the email address and click Send Invite.

The supplier will receive an email containing a magic link to begin their accreditation submission. A success toast confirms the invite was sent.

Important: Sending this invite creates an accreditation cycle in Pending Supplier Submit status and sends a real email to the supplier. Only send when you are ready for the supplier to begin their submission.

Verify the accreditation cycle was created

Navigate to Suppliers → Supplier Accreditation to confirm the new cycle appears with status Pending Supplier Submit.

From this list you can also resend or revoke the invite if needed.

Step 5 – New accreditation cycle visible in the list

Receive the submission notification

Once the supplier completes and submits their accreditation, you will receive a system email with the subject “[Supplier name] has submitted their accreditation”.

The email:

Confirms the submission is ready for your review.
Includes a direct link to the accreditation detail page.

Note: If the supplier is resubmitting after a requested amendment, the subject will read “[Supplier name] has re-submitted their accreditation after the requested amendments” and the body will say it is ready for your review again.

Step 6 – System email notifying the buyer that the supplier has submitted their accreditation

Review the supplier’s submission

Open the accreditation one of two ways:

Click the link in the notification email.
Navigate to Suppliers → Supplier Accreditations and open the accreditation.

Work through each section the supplier has filled in, checking uploaded documents and form responses.

Step 7 – Reviewing the supplier’s submitted company information and form sections

Send for approval or request amendment

After reviewing, use the action buttons at the top of the accreditation page to proceed:

Send for Approval: Forwards the accreditation to the configured approver(s) for final sign-off. The status changes to Pending Approval.
Send for Amendment: Opens a dialog where you enter your comments and returns the accreditation to the supplier for corrections. The supplier receives a notification email with your feedback and can resubmit once done.

Note: After the supplier resubmits following an amendment, you will receive another notification email and the accreditation returns to your review queue.

Step 8 – Send for Approval and Send for Amendment action buttons on the accreditation detail page

Invite a Supplier

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